- B3.1 Division Committees
- B3.101 Each Division shall be administered by a Division Committee consisting of Titular Members, Associate Members, and National Representatives with appropriate expertise.
- B3.102 The Titular Members, Associate Members, and National Representatives of a Division Committee and of Commissions within a Division shall together form the Membership of the Division.
- B3.103 The Division Committee shall be the organ of liaison between the Bureau on the one hand and the various bodies constituting the Division on the other hand.
- B3.104 The Titular Members of each Division Committee shall be chosen by an electorate comprising the Titular Members, Associate Members, and National Representatives on the Division Committee, together with the members or officers of such other bodies within the Division that the Bureau may specify. The number of Titular Members shall not exceed ten unless otherwise determined by the Bureau. The term of service of a Titular Member shall be not more than four consecutive years, but shall cease on election as an Officer. The Vice-President and the President of a Division shall not hold these respective offices for more than four consecutive years; the Secretary of a Division shall serve for four consecutive years and be eligible for reelection up to a maximum of a further four years. Exceptional circumstances must be established and special permission of the Bureau granted for Titular or Associate Membership of the same or more than one Division Committee beyond a total of twelve years of total Titular and Associate Membership, whether the Memberships are consecutive or not.
- The immediate Past-President of the Division shall be one of the Titular Members of the Division Committee for a period of two years. In addition to these Titular Members, the President, Vice-President, Past-President, Secretary General, and Treasurer of the Union shall be exofficio Members of all Division Committees.
- The number of Associate Members, who shall have full voting rights, shall not exceed six. The term of service of an Associate Member shall be two years, with the possibility of reelection consecutively for two more years only.
- A newly elected Titular Member, Associate Member, or National Representative of a Division Committee shall assume office only after approval by the Bureau or Executive Committee. The Adhering Organization with which the Titular Member or Associate Member is connected shall be notified of the appointment.
- A Division Committee may elect no more than ten National Representatives on the nomination of Adhering Organizations, with no more than one representative from a given Adhering Organization. The term of a National Representative, who shall have full voting rights, shall be two years, with the possibility of renomination and reelection consecutively for only two more years. Exceptional circumstances must be established and special permission obtained from the Bureau for the election of a National Representative from a country already represented on the Committee by a Titular or Associate Member.
- B3.105 The Division Committee shall elect from among its existing and, subject to confirmation, new Titular Members a President, a Vice President designated as President-Elect, and a Secretary. These elections shall be subject to approval by the Council.
- B3.106 The Division Committee may form a Division Executive Committee, consisting of the President, the Vice-President designated as President-Elect, and the Secretary of the Division, to carry out the necessary administrative duties between meetings of the Division Committee.
- B3.107 The functions of the Division Committee shall be as follows:
- B3.1071 to initiate, approve, and manage projects;
- B3.1072 to plan and organize scientific meetings and engage in other activities that are deemed useful in furthering the objectives of the Division; this includes the approval of Union sponsorship of scientific meetings;
- B3.1073 to manage a budget for a Division in accordance with a procedure to be prescribed by the Treasurer;
- B3.1074 to advise the Bureau for recommendations to the Council on scientific matters;
- B3.1075 to propose to the Council through the Bureau the establishment of Commissions to be attached to it and to appoint the membership and the initial officers of these, the appointments having to be approved by the Council;
- B3.1076 to propose to the Council through the Bureau the dissolution of existing Commissions when required;
- B3.1077 to supervise the work of its Commissions and other bodies.
- B3.108 The Division Committee shall meet at least every two years, during a General Assembly.
- B3.109 Decisions of the Division Committee must receive the approval of the Bureau when they would have financial consequences involving the budget of the Union. In addition, in order to ensure the fullest coordination between the activities of all the Divisions, the Secretary General via the Secretariat shall be informed of all other decisions taken by the Division Committee.
- B3.110 At a General Assembly, the Division President shall report to the Council on the activities of the Division since the last General Assembly. In a year in which a General Assembly is not held, the Division President shall present to the Division Committee and to the Bureau a written report on the activities of the Division since the last General Assembly.
- B3.111 Each Division shall make provision for the conduct of the work of its Commissions and other bodies. Such provision, which must receive the approval of the Bureau, may be incorporated in Divisional rules.
- B3.2 Annual Meeting of Division Presidents
- A meeting of the Division Presidents shall be held each year. At this meeting, topics that are of interest for cooperation between the Divisions or between the Divisions on the one hand and the Council, the Bureau, and the Executive Committee on the other hand shall be discussed and the meeting may make recommendations to the Bureau.
- The meeting shall be presided over by one of the Division Presidents elected for this task at the previous meeting. The Secretary General shall be invited to attend.
- B3.3 Commissions
- B3.301 On the recommendation of a Division Committee, through the Bureau, the Council may create a Commission of the Division. Each Commission shall have as its objective the study of topics of international scientific or technical significance requiring agreement, standardization, or codification in some aspect of pure or applied chemistry. The terms of reference of a new Commission shall be clearly described and approved by the Council. If a Division Committee wishes to create a Commission, it must apply to the Bureau for the appointment of an ad hoc committee of three persons who shall study the question and then report back to the Bureau. This report, if favorable to the creation of a new body, shall contain an indication as to the probable duration of the life of the new body and an estimate of its annual cost.
- B3.302 At each General Assembly, the Council shall, in the light of the Division President’s report and on the recommendation of the Bureau, decide whether or not to continue each Commission.
- B3.303 Each scientific and technical Commission shall be composed entirely of specialists. They may consist of Titular Members, Associate Members, and National Representatives, who all shall have full voting rights.
- Each Commission shall elect from among its existing and, subject to confirmation, new Titular Members by a simple majority a Chair, a Secretary, and, if desired, also a Vice-Chair. These elections are subject to approval by the Bureau.
- B3.304 The Membership of each new Commission is determined by the Council. Thereafter, both Titular Members and Associate Members may be nominated by the Commission but shall assume office only after approval by the Division Committee and by the Bureau or Executive Committee. The terms of service of Titular Members and Associate Members shall be two years, with the possibility of reelection for two years of Membership up to a maximum of eight years. The sum of the years of service as a Titular Member, including service as Chair, Vice-Chair, or Secretary, shall not exceed a total of ten years, whether these are consecutive or not, and further appointment thereafter as an Associate Member shall be for two years only. The rotation of a person through alternate periods of Associate, Titular, and Associate Membership may be permitted to a total of twelve years. Exceptional circumstances must be established and special permission of the Bureau granted for:
- (i) the reappointment as a Titular Member of a person who has served eight years as a Titular Member, whether these are consecutive or not. The extension shall be for a period of two years.
- (ii) the rotation of a person through alternate periods of Titular and Associate Membership beyond a total of twelve years, whether these are consecutive or not. The extension shall be for a period of two years.
- (iii) membership in any capacity, other than that of National Representative, of one or more Commissions of a Division or of different Divisions beyond a total of twelve years, whether these are consecutive or not. The extension shall be for a period of two years.
- (iv) the replacement by a Division President between General Assemblies of a Member of a Commission.
- The number of Titular Members, Associate Members, and National Representatives of each Commission shall not exceed eight. Titular Members, Associate Members, and National Representatives shall be authorities in the field covered by the Commission and shall be so recognized by their Adhering Organizations. Before submitting their names for election, the Chair of the Commission shall explain to them their duties, and they shall agree to undertake them if they are elected.
- The choice of a Titular Member or an Associate Member by a Commission may take place either during a meeting of the Commission or by correspondence. The nomination shall then be submitted via the Division Committee to the Secretary General via the Secretariat for approval by the Bureau or Executive Committee. The Adhering Organization with which the Titular Member or Associate mber is connected shall be notified of the appointment.
- B3.305 National Representatives may be nominated by the various Adhering Organizations and approved by the Commission; such representation shall not be permitted if the Commission already has a Titular or Associate Member from that Organization, unless exceptional circumstances are established and special permission is granted by the Bureau. Such representation shall lapse at the conclusion of the next General Assembly unless the person is renominated by his/her Adhering Organization and re-approved by the Commission. Reappointment of National Representatives beyond a total of twelve years service, whether these are consecutive or not, requires that special circumstances should be established by the Adhering Organization. The names of these National Representatives shall be communicated to the Secretary General via the Secretariat by the Chair of the Commission concerned.
- B3.306 The Division President shall be ex officio a member of all the Commissions attached to the Division.
- B3.307 A Commission may propose to the Division Committee the establishment of subcommittees with responsibility for designated functions within the scope of the Commission.
- B3.308 A meeting of a Commission can be financed only upon authorization of the Treasurer after recommendation by the appropriate Division Committee.
- B3.309 The Chair of a Commission shall each year present to the Division Committee a written report on the activities of the Commission, outlining the results obtained and indicating any new work that is to be undertaken.
- B3.310 All reports of Commissions shall be forwarded via the Division Committee tothe Bureau, and then submitted to the Council if required by Bylaw 2.11.