The form is relatively concise and includes the following questions;
in this on-line version of the guidelines, each entry gives detailed
information on that particular question:
IUPAC has long been recognized as the world authority on chemical nomenclature,
terminology, standardized methods for measurement, atomic weights and
many other critically evaluated data. Projects sponsored by IUPAC should
address one of the goals listed in the IUPAC Strategic Plan. The Strategic
Plan can be downloaded from the IUPAC web site or a copy can be
requested from the Secretariat. After completion, the Project Submission
Form should be returned to the IUPAC Secretariat - preferably as an
e-mail attachment at <secretariat@iupac.org>,
not to any other person or body in IUPAC. The Secretariat will
initiate the review process, and communicate with the relevant IUPAC
Body(ies).
Project Title
Short descriptive title of project.
If applicable, specify Series Title
Task Group Chariman
Name and affiliation of person(s) who will be coordinator for the
project.
Task Group Members
Names and affiliation of the task group members who have committed
themselves and agreed to work on the project.
Objective
Describe the objective of the project in one or two sentences (<50
words). The objective should explain the value of the project to the
field of chemistry involved.
Description
The description should be relatively brief (approx. 250 words) and
should enable the reader to understand the purpose and methods used
in the project. It has to be made clear why the project should be
carried out under the auspices of IUPAC.
Include a clear statement of (a) any previous or concurrent work
done on the proposed project, including conferences or workshops;
(b) any previous, concurrent or planned interactions with bodies outside
IUPAC that are relevant to the project.
If it is considered necessary to provide additional background information
and supporting documentation to permit proper evaluation of the proposal,
this should be given on a separate sheet. For help in deciding what
information to include, please consult the "Advice
for Project Reviewers".
Outcome
Is the final product of the project a recommendation or report to
be published in Pure and Applied Chemistry, in another journal
or a book, as a workshop or conference proceeding, a set of instructional
materials, a web page?
What plans have been made to promote international consensus, particularly
if the project results in nomenclature recommendations (including
terminology, symbols, and units)?
If a book is planned, has a publisher been approached?
See also Appendix III of IUPAC Handbook "Procedures
for publications of IUPAC technical reports and recommendations".
Dissemination Plan
Identify the intended audience/stakeholders.
Explain how will the results of this project be disseminated to the
affected community. How will nomenclature recommendations, for instance,
be made known to practitioners or to the intended audience? A good
dissemination plan is a vital part of the project.
Relevant IUPAC Body
Suggested name of the Division(s) and/or Standing Committee(s) that
should review and supervise this project.
Budget
The budget should justify all planned expenditures (from all sources)
over the lifetime of the project. Costs for dissemination of the results
should be included. These costs might include holding a workshop (See
note at the end for definition of workshop)
or special symposium at a Conference to publicize the results of the
project. Travel expenses include total costs for attending meetings
of the task group, according to the rules governing IUPAC expenses
(Apex airfare, IUPAC per diem according to location). Because funds
are limited, every effort should be made to utilize electronic communications
in lieu of meetings of the task group. In view of the modern means
of electronic communication, overhead expenses are expected to be
minimal. However, in some cases, costs for meeting facilities, software
development, technical assistance might be accepted. Please note that
IUPAC projects are not intended to be original research projects and
the cost of new research work should not be a part of the project
costs. In specific and well-documented cases, support for a workshop
might be acceptable.
External Funding Agency Applied to (if
any)
When the proposer has already received funding by other organizations
and is approaching IUPAC for additional funding, this should be mentioned
under the previous section Budget.
The proposer may also suggest in this proposal that IUPAC apply for
external funding for the project, either to replace or to augment
IUPAC money. This can then be considered after the review process
has been completed.
Time Frame
Indicate the planned start and completion dates of the project. The
expected duration of IUPAC projects is two to three years. Longer
term projects should be broken into phases. Each phase should have
an interim report. Projects need not conform to the IUPAC biennial
budget cycle. That is, a project can begin at any time in one biennium
and end in another.
Milestones
Major milestones, such as completion of first drafts of a report,
dates of task group meetings should be given.
Upon acceptance of the project, the milestones will be reviewed and
a specific timeline for progress reports will be agreed on with the
responsible Division or Standing Committee.
Anticipated Impact
How will the results of the project affect practitioners?
Criteria for Retrospective Evaluation
How should the success of the project be measured and when? For instance,
have recommendations been adopted by journals as part of their instructions
for authors? Should the project impact be evaluated in one year or
three after completion?
Suggested Referees
Please suggest the names (and provide address, affiliation and e-mail)
of at least three external referees who can be asked to evaluate the
project. Referees should be experts in the field, and in general be
chosen so as to avoid the appearance of conflict of interest.
The following definitions are used as guides in evaluating proposals
for projects.
Note that project funding is not intended to provide financial assistance
to conferences or editing of proceedings of conferences. Under special
circumstances, however, financial support for dissemination of the results
of a conference may be provided. As an example, the conference may have
addressed matters of global importance that result in important resolutions
or other results.
A workshop as a part of a project can cover different aspects, such
as: project initiation, recruiting of task group members, draft report
and consideration of public comments, presentation and dissemination
of results. It is however expected that electronic communication will
be used as much as possible in various steps of development of a project.
